End "that's not what I approved" disputes for good
Verbal or DM-based design sign-off leaves no record. NoirHQ tracks every design version and captures a real, timestamped client approval before the needle touches skin.
No credit card · Cancel anytime · Full access during trial
What happens without this
- ✕A client claims they never approved the final design, and there's no record either way
- ✕Design revisions living scattered across text threads, DMs, and email with no single source of truth
- ✕No way to prove what was actually shown to and approved by the client before the session
- ✕Front desk staff with no visibility into whether a design is actually approved before the appointment
- ✕Artists reworking a design from memory because the "final" version was never clearly marked
- ✕A client showing up day-of wanting changes to a design they technically already approved, with no paper trail to reference
- ✕Lost revisions when a design conversation happens over a phone that later gets lost, replaced, or wiped
How design approval workflow works in NoirHQ
Kanban-style design board
Every design moves through clear stages — in progress, sent for approval, approved — so nothing falls through the cracks.
Version history
Every design revision is saved and timestamped, so there's a full record of what changed and when.
Client-facing approval step
Clients approve designs through a dedicated link — a real, recorded action, not a "looks good" text message.
Studio-wide visibility
Front desk and artists can both see approval status at a glance before the appointment day arrives.
Built for this, not adapted to it
- ✓No other tattoo-adjacent booking platform on the market ships a dedicated, client-facing design approval workflow out of the box.
- ✓Version history means a dispute over "what was approved" has an actual answer, not a he-said-she-said.
- ✓Built directly into the booking flow — approval status is visible right next to the appointment, not in a separate tool.
Design Approval Workflow FAQ
Can clients approve designs from their phone?
Yes. The client-facing approval link works on any device — no app download or account required for the client.
Does this replace how I actually create designs?
No — NoirHQ manages approval and version tracking, not design creation itself. Artists still use their preferred design tools; NoirHQ is where the final version gets uploaded and formally signed off.
Is there a record of old design versions if a client asks for changes?
Yes. Every version uploaded is saved with a timestamp, so the full revision history stays on record for that booking.
More built-in features
Deposit Collection
No other part of running a studio causes more friction than chasing deposits over DM. NoirHQ fires a payment link the second a booking is confirmed — and takes zero platform fee on what your studio collects.
Learn more →PayrollGuest Artist Payroll & Commission Splits
Resident splits, guest artist house-cuts, booth rental — every studio runs commission differently. NoirHQ tracks each artist's actual agreed rate and calculates payout automatically, per session.
Learn more →AftercareAftercare SMS Automation
Manual aftercare follow-up almost always stops after the first few days because it depends on someone remembering. NoirHQ automates the entire sequence — day 1 through day 30 — with zero manual work.
Learn more →Stop working around
software that wasn't built for tattoos
Try design approval workflow and every other tattoo-specific feature, free for 7 days.
No credit card · Cancel anytime · Full access during trial